Stock on Hand, On Order
Inventory by Vendor, Department, Class, Style, Color, Size
Complex inventory can be sorted by vendor, department, class, subclass, style, season, color, size etc. Swift POS displays inventory on a lineal display. There is no extra data entry needed to update inventory movement; the actions of ordering, receiving, ticketing and selling on the system are all that is needed to keep the database current.

Often one wants to view only the inventory items that match specific criteria. Swift POS filters out items that do not match the user's viewing criteria. Users can quickly see items selected by vendor, department, style, size, color, price range, date last received or last sold, etc. Once having called up a selected group of inventory items the user may flip from store to store viewing the same selection in different locations. Having selected an item, a keystroke will display the quantities of that item on hand in each store of the company.

Stock On Hand, On Order, Received, Sold
Inventory screens can show company totals on hand, on order, received and sold for each inventory item. Or one can select cost, price, margin, first/last date sold, dates received, EAN / UPC codes, or other elements. From the warehouse a user can view quantities at other stores. This can all be done with inventory look-up; no reports module or printed reports are necessary.

MBQ (minimum base quantity)
To keep a steady stock watch for the reorder of basic goods is time consuming and vital to profits. Swift POS can use each store's own sales history to compute what the MBQ level of an item should be. The retailer can devise a strategy (e.g., days of supply modified by season) which the system will implement by consulting past sales levels. This profit-enhancing feature uses sales history to calculate scientifically what and when to reorder, with less paperwork and less guesswork. MBQ (minimum base quantity) methodology has been used for efficiently handling the inventory based on past sales track.

Purchase Orders, Receiving And Ticketing
Automated Orders and Receiving
Over and under-buying is the most common costly mistake in retail, yet is one of the easiest to reduce by the use of effective computerization. Swift POS's streamlined purchase order functions increase control over the many products carried by even a small retail operation. Creating purchase orders is both quick and easy. A one step process adds new merchandise descriptions into the inventory, includes it on the PO, incorporates it into On Order quantities with expected ship dates, and, if desired, prints high quality price tags.

Over- and under- shipments and vendor substitutions can be smoothly handled.
As merchandise is received, Swift POS generates a GRN that clearly displays all the information needed to verify the shipment against the P.O. and packing slip. Returns to Vendor can be generated on the spot or later. Receiving without a PO is also facilitated, as merchandise can be entered on the fly or instantly called up. Merchandise in the system whose EAN / UPC codes have been scanned in, can be received by direct scanning of the EAN / UPCs directly into the receiving document.

This one-step receiving process updates inventory by units, cost and retail, and implements authorized price adjustments. It produces designed or standard price tags for the quantities of goods received. Receiving vouchers can update accounts payable. Swift POS supports drop shipments to multiple stores by providing receiving capability at any remote site, where earlier P.O.s will have been distributed by the system.

Pricing And Markdowns
Setting Prices and Margins
The price of merchandise is normally set either at the time the order is placed or when goods are received and ticketed. Swift POS knows the cost of goods from the P.O., and when the retail price is entered, it will insert the correct margin %; or vice versa. Desired margin levels can be entered for entire departments or classes of merchandise, and the system will thereafter suggest the appropriate retail prices without further prompting.

Markdowns and Planned Promotion
The Markdown module can mark prices up or down, by dollar amount or percentage, and can round prices by cents or dollars.

Planned promotion is a merchandising tool in Swift POS used to establish up to four price changes in advance for any group of items. Example: graduated price reductions in the last weeks of a season.

Package, Kit and Quantity Pricing
Swift POS can support quantity pricing - such as "3 for $10.00" - when the price of an item changes by the quantity purchased. These price levels are established in the warehouse and take effect automatically at POS. Special pricing can also be set for kits or packages of goods containing pre-designated items, where the price of the kit may be less than the sum price of all the parts.

Multi-Store Distribution And Transfers
Distribution of Goods
When distributions or transfers are ordered at the warehouse, Swift POS will automatically inform all the sending and receiving stores as a routine part of the polling process each day. Actual transfers are securely managed using Out slips and In slips, which can be generated at store level by the system. Slips can also be quickly made on the fly with a bar code scanner at any site. This procedure maintains a current record of merchandise In Transit - including when it left, by whom it was consigned, and by what means of transport. Any discrepancy between quantities sent and received is automatically brought to the attention of the retailer. Most important, goods can be decisively and continuously expedited to the locations where they will generate the greatest profit in the shortest period of time. By comparing "Days of Supply" in several stores for an item or group of items, the system can recommend those transfers which will optimize sales.

Flash Query On-Line Reports, Graphs
Knowing whether an item is moving well or slowly is critical to profitability. Without the best computerized inventory tracking, your ability to respond is limited. Swift POS takes the guesswork out of inventory management and puts you in control.

Swift POS can display your inventory in multiple formats analysis of any selected merchandise.

Information such as stock levels for each store, committed quantities and open purchase orders are always at your fingertips with SWIFT POS. Whether you are purchasing, receiving, transferring or selling merchandise, you always have up-to-date inventory information.

Pre-Set And User-Defined Reports
Hot/Cold Seller Analysis
Every retailer needs to constantly know what is selling and what's not. Swift POS's "Best Seller" reports are instantly available for any store or group of stores, by specific style or item, by department or, by manufacturer. It can rank any number of best (or worst) sellers by volume, profit, or units. And the report can be called up any time for any time period, current or past.

This is one example of a Swift POS pre-set report which can be activated for any time period and any range of activity.

Physical Inventory
Portable Data Terminal with Descriptions
Studies show that an average of 4% of inventory in retail is lost through shrinkage caused by internal or external theft. Routine physical inventories can isolate shrinkage and greatly deter internal theft. Physical inventories with a Swift POS portable terminal takes only a fraction of the time required for manual counts, and accuracy is far better. The system reports any discrepancies between the physical count and recorded inventory on hand. Upon command, it updates the recorded inventory to match the new physical, and provides a complete report in the process.

The portable terminal can perform quantity and price verifications using pre-loaded inventory data. When merchandise is scanned, the unit can display a brief description, correct retail price and the expected quantity on hand. This makes it easy to detect pricing errors, mis-ticketing, and missing merchandise on the spot.

Merchandise Category Management
Category Management function allows the retailer to manage merchandise category by strategic business units. Merchandise can be grouped by manufacturers, styles, models, colors, and gender classification.

Merchandise Segmentation
Merchandises can be divided into groups, which share same properties. Merchandise Group template eases the data entry and report.

20 characters Merchandise Code can be segmented to identify traits of certain goods, such as brand, model, color size matrix and so on.

Segmented information can be used for inquiry, search, printing of report and for analyzing merchandise information more effectively.

Stock-Out Control
Stock-Out routine handles stock reduction from non-sales activities: such as gift giveaways, stock shrinkage, or damaged goods.

Abnormal Stock-out are tracked by pre-defined control accounts for inventory adjustments and financial update.

Proactive Inventory Control Management
Seamless integration of retail sales and inventory control made on-line updates of sales and inventory possible. Retailer can analyze sales trends and profit level for each category of merchandise, customer preference at different geographical region, and track vendor's normal lead-time for delivery.

Instant updates of supply and demand help the retailers optimize inventory, proactively forecast replenishment and become more competitive in providing the correct stock with the right quantity on time.

SWIFT POS Link & POS/MIS
Chain-store retailing has become prevalent in the global market place today, where transfer of stock between multiple branches is often required. It is almost impossible to keep track of inventory movement manually for large volume and ensure data accuracy at the same time. POS Link acts as an information highway linking all branches and the warehouse, either via telephone line or storage media such as diskettes. SWIFT POS Management Information System (POS/MIS) consolidates information from various branches to provide comprehensive enterprise - wide report and analysis. It offers the management insights into the latest retail trend and financial situation of each local and remote retail operation.

Instant Updates of Branch Transfer
Multi-Store and Multi-Branch Transfer features allow the retailer to transfer merchandise on-demand from one store or retail branch to another.

The routine updates the stock status on-line, and inventory movement can be printed immediately to reflect the latest changes.

Remote Communication Between Warehouse and Retail Store
Global price change can be implemented at warehouse and downloaded to each retail shop. Detailed sales information can further be tracked at retail shop and uploaded to warehouse through modem or diskette on a daily basis or whenever required.

SWIFT POS MIS System
The POS/MIS System has a distinct advantage of consolidating the master information of customers' sales and vendors' merchandise records at the warehouse.

MIS report provides detailed information on sales performance and inventory movement of each branch, comparison of promotional sales, cost analysis of each branch, stock level and replenishment plan, and Abnormal stock control of branches, etc.